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Charge Cards

The Office of Procurement Services administers the Commonwealth of Virginia’s charge card program. 

  • The Travel Card is designed for use by individuals required to travel for official University business.  The card is issued based on specific perimeters. Please contact the Program Administrator for additional information.

All Travel Card holders must adhere to the Norfolk State University, Travel Card Individual Liability Policy No. 43-02 and the Commonwealth of Virginia CAPP Manual Topic 20360.

  • The Small Purchase Charge Card (SPCC) is for use by University employees assigned procurement related responsibilities within their department.  The SPCC program is designed to streamline the procurement and payment of small dollar goods and services and is intended to be used for all allowable business transactions under $5,000 where a credit card is accepted.  All purchases must comply with Commonwealth and University procurement regulations.
  • All cardholders and their supervisors must adhere to the Travel Card Individual Liability Policy No. 43-02 and the Commonwealth of Virginia CAPP Manual Topic 20360.

The University’s Small Purchase Charge Card and Travel Card Program Administrator is:

Vicki Nichole Lewis
Procurement Manager
757-823-2542
vnlewis@nsu.edu

Eligibility for participation as a charge card holder is limited to full and part-time faculty and staff of the University.

How Do I...

  • Obtain Travel Card
  • Obtain SPCC
  • Activate SPCC
  • Add SPCC to eVA profile
  • Obtain SPCC PIN
  • Obtain SPCC Temporary Restriction Lift
  • Access Bank of America Works
  • Allocate Charges
  • Upload supporting documentation to Works
  • Signoff Transactions in Works
  • Approve Transactions in Works
  • Handle Card Declines

How to Obtain a Travel Card

  1. Applicant has been approved for or assigned responsibilities that require University Travel.
  2. Complete the Individual Liability Travel Card Agreement. (link to form)
  3. Complete Charge Card Training. (bookmark)
  4. Forward completed agreement and applicable Charge Card training Certificate(s) of Completion to Program Administrator.
  5. Upon receipt of all required documents, the Individual Liability Travel Card order will be processed and card mailed directly to applicant’s home address provided.

(Completion of all of the above required to secure small purchase charge card)

Contact Program Administrator at chargecards@nsu.edu or 757-823-2542 with any questions or concerns.

How to Obtain a Charge Card

  1. Applicant has been assigned purchasing responsibilities for a University department.
  2. The SPCC Request Form (link to form) and SPCC Employee Agreement (link to form) MUST be completed and signed by the Applicant and Supervisor.
  3. Complete Charge Card Training. (bookmark)
  4. Submit forms and applicable Charge Card training Certificate(s) of Completion to Program Administrator for review and approval.
  5. Upon receipt of all required documents, the Small Purchase Charge Card order will be processed.  The Program Administrator will invite the cardholder to a face to face University training where card will be released.
  6. The Bank of America Works system will generate a one-time use “Welcome” email for the applicant with a link to log into the Works system. Please do not delete this email.

(Completion of all of the above required to secure small purchase charge card)

Contact Program Administrator at chargecards@nsu.edu or 757-823-2542 with any questions or concerns.

Charge Card Training (for Applicants and Supervisors)

Those individuals interested in obtaining a charge card MUST complete training and obtain a 100% pass rate prior to submission of forms to the University Program Administrator.

  1. Request access for online training credentials to Commonwealth of Virginia Learning Center (COVLC) website via email to Norfolk State University Human Resource Department.
  2. Required completion of the following Department of Accounts (DOA) Training modules are available in the COVLC:

Individual Liability Travel Card – Travel Cardholder Training
Small Purchase Charge Card – SPCC Cardholder Training
Supervisor Training (for both cards) – Supervisor Reviewer Training

  1. Submit Certificate of Completion with completed forms to Program Administrator.

Annual charge card training is required to be completed prior to May 1 each year in order for the Program Administrator to certify this completion with DOA. Failure to provide this certification to DOA on time could result in the suspension of NSU’s Charge Card Program.