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Event Calendar

NSU Event Calendar Help

The Norfolk State University Event Calendar is called Localist.  See the Frequently Asked Questions below for additional information. 

  • NSU Students, Parents or Community
    See the Email Digest & Account Info panel below, to create your own digest of events. 
  • Department Heads
    See For Department Heads panel below. There is a link Event Calendar Manager Listing, which lists each area your department will have a calendar for. See the tab marked:  Event Calendar Managers

Event Calendar FAQs

  • Who may submit an event?

    Only current NSU Faculty and Staff may submit an event for the event calendar once they have been designated as an Event Calendar Manager.  See: How do I become an Event Calendar Manager below.

    External
    If you are not an NSU Faculty/Staff or Student, please contact Regina Lightfoot at rllightfoot@nsu.edu.

    Official Student Groups
    Official student groups such as GSA, SGA and Greek Life will need to have their events posted by a department point of contact.

    Official Faculty and Staff Groups
    Currently, I have Faculty Senate as one of the groups. If you would like to have your official NSU group added, email me at djones@nsu.edu. 

     

  • How do I become an Event Calendar Manager?

    In order to be able to add events to the NSU Calendar, you are required to be a current NSU Faculty/Staff member.

    NSU Faculty and Staff

    If you have questions, email me (Debbie Jones) at djones@nsu.edu. 

     

Email Digest & Account Info

  • Create an Account - Open to Public

    To create an account, navigate to:  https://events.nsu.edu

    • At the upper right > select the Sign Up button
    • Fill out the top section with your name, email address and the password you select.
    • Click "I'm not a robot" (reCaptcha) box.

    You will receive an email notification confirming your account creation.

    ___________________________

    Email me at Debbie Jones, djones@nsu.edu if you have questions.

  • Create an Account - NSU Faculty, Staff & Students

    To create an account, navigate to:  https://events.nsu.edu

    • At the upper right > select the Sign Up button
    • Scroll down & click the: Log in with NSU ID button
    • A page displays - enter in your NSU email username/password
    • The page changes - and asks you to authenticate your access via a Push.

    You will receive an email notification confirming your account creation.

    ___________________________

    Email me at Debbie Jones, djones@nsu.edu if you have questions.

  • Create a Profile - Faculty/Staff, Students & Community

    Available for NSU Faculty/Staff, Students and Community

    The account settings page allows you to create a profile, edit security settings and subscribe to communications as well as bulletins. 

    Profile Pages

    Each person has the ability to populate their profile page and upload a photo.

    • Navigate to: https://events.nsu.edu 
    • Click Log In upper right
    • Log in using your NSU email address/password
    • Once you log in > select:  Settings from the drop down menu

    Profile Information
    On the left side you see your profile information:

    • Full Name
    • *Email Address
    • Gender
    • Zip Code
    • Birthday
    • Save Changes button

    *All notifications you subscribe to are sent to this email address.

    Instructions​​​​​​​

    • Select from each group and click Save Changes

     

    Profile Photo

    On the right side - you see your Profile photo 
     

    • Select the Upload photo button
    • Select a profile photo from your device
    • Save

    Privacy Information

    On the left side > 2nd tab - you see your privacy information:

    These are settings for visibility, which means whatever you have selected will be what type of information is visible to others. 

    Instructions​​​​​​​

    • Select from each group and click Save Changes

  • Creating a Email Digest - Faculty/Staff, Students & Public

    Get a personalized list of events in your inbox every week!

    Digests can be customized to match your preferences for upcoming events. You choose the day of the week, and when that day comes, your inbox will have upcoming events that you know you'll be interested in.  Digests are a great way to stay informed and engaged in your community without having to proactively visit this site.

    To create your own email digest > please do the following:

    • Log the Event Calendar at https://events.nsu.edu
    • Public - Log in using the information you signed up with (see Create an Account - Open to Public)
    • Faculty/Staff & Students - Log in using your NSU email address/password
    • Once you log in > select your icon upper right > then Dashboard

    Special Delivery

    • On the left side you see Special Delivery
    • Select the button: Build an Email Digest
    • At the top - ensure the [  ] Active box is checked - it will have a green square
    • Uncheck this when you want to discontinue receiving email digests you have created.

    The Form

    • Fill in Title (subject line)
    • Send Day (day the digest will be sent to you)
    • Number of Results (maximum of 50)
    • Days Ahead (maximum of 365)

    Build an Event Digest Email

     

  • What if I do not see it in my mailbox?

    Spartan E-Daily

    NSU Faculty and Staff should receive a copy of the Spartan E-Daily each working day 10:30 a.m. 
    If you have not received a copy, please check your Junk Email folder, and allow emails from campusannouncement@nsu.edu (Campus Announcements) and/or - Localist.com (the NSU Event Calendar System).

    Mark the email as trusted.

    Event Calendar Digest
    Please check your Junk Email folder, and allow emails from information@nsu.edu (NSU Webmaster's email) and/or - Localist.com (the NSU Event Calendar System).

    Mark the email as trusted.

E-Daily & Campus Announcements

  • About

    Campus Announcements
    Campus Annoucements should be for high level alerts and changes in procedure or policy.

    Spartan E-Daily
    The NSU Event Calendar creates a digest which is now sent out as the Spartan E-Daily, and is disseminated to NSU Faculty/Staff and Students.

    • This email comes from campusannouncement@nsu.edu.

    Communications & Marketing no longer posts Spartan E-Daily submissions. These now are being posted through our Event Calendar Digest every work day.

    See the next tab on "How do I submit an e-daily?"

  • How do I submit an e-daily?

    Posting

    You will need to contact the NSU Event Calendar Manager assigned to your department, area or group.

    Event Calendar Managers Listing

    Scroll down to see:  "Who Are the NSU Event Calendar Managers?" - and click the button.

    No Assignee as Event Calendar Manager

    If you seen none listed, the department/area will need to assign an Event Calendar Manager (up to 2).

    Formatting

    If the e-daily submission does not fit the format > then the Event Calendar Manager will need to contact me - far in advance of the deadlines.

     

  • Deadlines

    Deadlines

    The deadlines for submissions are located in the Guidelines & FAQs within this secure portal for NSU Facutly and Staff.  Once the Event Calendar Manager saves the entry, it will be reviewed - if it was submitted prior to the deadline.  See the Event Calendar Guidelines & FAQs.

For Department Heads

  • Requirements

    Events are not submitted to the Office of Communications and Marketing.

    Instead, each department/area/group and/or location is require to have 2 Event Calendar Managers. Assigning two Event Calendar Managers is required to ensure coverage. 

    Event Calendar Managers Listing
    See the NSU Event Calendar Managers Listing at:  https://www.nsu.edu/CalendarPortal. 
    Log in using your NSU email address/password when prompted. 

  • Assigning an Event Calendar Manager

    Since I am able to place an Event Calendar Widget in webpages, I configured the Event Calendar (Localist) to include each website within our Content Management System (Kentico).  Both of which I administer.

    To see the Event Calendar Listing, which will show all of the available areas I have listed:

    Have your assignees do the following:

    If you have questions, email me (Debbie Jones) at djones@nsu.edu. 

  • NSU Event Calendar Managers Listing

    Each department/area/group and/or location is require to have 2 Event Calendar Managers. Assigning two Event Calendar Managers is required to ensure coverage. 

    Event Calendar Managers Listing

    See the NSU Event Calendar Managers Listing at:  https://www.nsu.edu/CalendarPortal. 
    Log in using your NSU email address/password when prompted. 

    • See the Event Calendar Managers Tab for assignees
    • See the Change Log for persons who have completed training (highlighted in green)
    • See the 3 gold tabs - Department Area Information, Groups, Places Information - for your pages information.  Send changes to Debbie Jones at djones@nsu.edu.

      Changes include:  Long description, Social Media Links and 1 photo.
      For Places information send the same information including:  Phone number and address.

    If your department, area, group or location is not represtended, email me (Debbie Jones at djones@nsu.edu.)

For Event Calendar Managers

  • 25Live Notice

    Please note that your event is required to be approved in 25Live before approval for the NSU Event Calendar. Read more about event scheduling via 25Live.

  • How far in advance do I need to submit an event?

    Once events are submitted, they go into a daily review log which is sent to the Administrators at 3:45 p.m. each day.

    • Events are not sent as each are submitted. 
    • The daily review log is sent to the Event Calendar Administrators once per day.
    • Events take time to review and add in tags or keywords. 
    • If information is missing, it will take time to contact and confirm.
    • Event submissions are not reviewed on non-working days.

    Please try to submit your events 72 hours in advance - on - work days.

  • What information do I need to submit an event?

    Resource:  Image of the Online Form for Event Submissions - jpg

    The information you need in order to submit an event is:

    Main Information

    • Event Name
    • Event Description

    Schedule

    • Start Date, Start Time, End Date, End Time​
    • Is this a repeating event? How often?​

    Location: 
    You will select one of the following:

    • In-Person
    • Virtual
    • Hybrid (in-person and virtual blended)

    If you select In-Person or Hybrid > You will also be able to enter in Building, Room Number and Address.

    If you select Hybrid or Virtual > more fields will display for you to enter in Dial-in Instructions, Stream URL and Stream Embed Code.

    Additional Details:

    • Hashtag - Only 1 hashtag may be used
    • Event website address (for more information).  Do not use this for your registration link.
    • Photo - You may select from the Photo Library or upload a photo of your own.
      • No Text on Photos - Photos will be rejected if they have text on them (text on photos is not accessible)
      • Dimensions: 2400w x 1400x - .jpg format
      • Low rez images will be replaced. 

    Event Type
    You will only be able to select one. Email me at djones@nsu.edu if your event type is missing. 
    Tags will be placed by Administrators to assist in sorting events which are similar.

    • Academics
    • Admissions
    • Celebrations & Ceremonies
    • Concerts & Performances
    • Festivals
    • Forums & Exhibits
    • Fundraisers
    • Job Fairs
    • Lectures & Presentations
    • Meetings & Conferences
    • Open Houses
    • Sports & Recreation
    • Training & Workshops

    Department or Group

    • I pulled from the NSU Website Listing to capture as many event hosts as possible.
    • If your department or group is missing > email me at djones@nsu.edu.
      • Send me a description as well as a Facebook and Twitter address if you have them.

    Ticketing

    • Ticket Cost  (free or $)
    • Link to purchase Ticket (if there is one for purchase)
    • Registration Link

  • Steps to submit an event

    If this is a conference event, the conference needs to be created in advance.
    See:  Steps to submit a conference.

    Adding an event

    Enter as much information as possible and select Submit Event.
    Your event will remain pending until an Administrator has approved your submission.

    The system (Localist) has informational icons as you move through. Move your mouse over one to see additional instructions. Information Icon Example

    Image of the Online Form for Event Submissions - jpg

    Main Information

    • Enter in the Event Name
    • Enter in a Description 
    • Ensure Live is selected for Status

    Schedule

    • Enter in the start date - using this format:  xx/xx/xxxx
    • Enter in the start time - using this format:  00:00 a.m. or p.m.
    • Enter in the end date  - using this format:  xx/xx/xxxx
    • Enter in the end time - using this format:  00:00 a.m. or p.m.
    • If this is a repeating event > select an option from the drop down menu

    Summary

    • Once you enter in your times and dates > the information will be displayed under the summary section
    • To confirm the dates/times >> click the "Add Above to Schedule"


    Location
    Select one from the drop down menu

    • In-Person
      • Building, Room #
      • Address
      • Directions
    • Virtual
      • Dial-In Instructions
      • Stream URL
      • Stream Embed Code
    • Hybrid (in-person and virtual blended)
      • Building, Room #
      • Address
      • Dial-In Instructions
      • Stream URL
      • Stream Embed Code

    Additional Details

    • Hashtag - The # is automatically added.  Only 1 Hashtag may be added.
    • Event Website - This is for related information. Do not use for your registration link.

    Photo

    Upload or select a photo from the photo library.

    • If you upload a photo > it cannot have text or it will be rejected. This is federal law (section 508) requiring equal access to the same information on the image. 
    • Uploaded photos should be 2400w x 1400h and in a .jpg format
    • Low resolution images - or images with non-NSU logos will be rejected.

    Event Type
    You will only be able to select one. Email me at djones@nsu.edu if your event type is missing. 
    Tags will be placed by Administrators to assist in sorting events which are similar.

    • Academics
    • Admissions
    • Celebrations & Ceremonies
    • Concerts & Performances
    • Festivals
    • Forums & Exhibits
    • Fundraisers
    • Job Fairs
    • Lectures & Presentations
    • Meetings & Conferences
    • Open Houses
    • Sports & Recreation
    • Training & Workshops

    Department or Group

    • I pulled from the NSU Website Listing to capture as many event hosts as possible.
    • If your department or group is missing > email me at djones@nsu.edu.
      • Send me a description as well as a Facebook and Twitter address if you have them.

    Ticketing - Ticket Cost

    • Enter any number and/or text.
    • If the event is free then enter “free,” Only “$0″, “$0.00″, or “0” and the button will display “Register.”
    • If this field includes anything other than those “free” prices, the button will read “Buy Tickets.”
    • However, the presence of “free” no matter what else is included will force the button to display “Register.”

    Ticketing - Ticket Link

    • Buy Tickets - Use this link to point to where tickets may be purchased.
    • Registration - If there are no tickets > paste your Event Registration Link here
    • Test your link beforehand. 

    Click Submit

  • Steps to submit a Conference

    The information you need in order to submit a conference is:

    Conference Details

    • Name
    • Start Date
    • End Date
    • Description

    Location: 
    You will select one of the following:

    • In-Person
      • Building, Room #
      • Address
      • Directions
    • Virtual
      • Dial-In Instructions
      • Stream URL
      • Stream Embed Code
    • Hybrid (in-person and virtual blended)
      • Building, Room #
      • Address
      • Dial-In Instructions
      • Stream URL
      • Stream Embed Code

    Additional Details:

    • Keywords
    • Tags
    • Hashtag - Only 1 hashtag may be used
    • Event website address (for more information).  Do not use this for your registration link.
    • Photo 
      • No Text on Photos - Photos will be rejected if they have text on them (text on photos is not accessible)
      • Dimensions: 2400w x 1400x - .jpg format
      • Low rez images will be replaced. 

    Event Type

    • Academics
    • Admissions
    • Celebrations & Ceremonies
    • Concerts & Performances
    • Festivals
    • Forums & Exhibits
    • Fundraisers
    • Job Fairs
    • Lectures & Presentations
    • Meetings & Conferences
    • Open Houses
    • Sports & Recreation
    • Training & Workshops

    Speakers

    • Speaker names

    Ticketing

    • Ticket Cost  (free or $)
    • Link to purchase Ticket (if there is one for purchase)
    • Registration Link

    Once you create the main details, you then begin creating your sessions. 

  • Photos & Images

    Upload or select a photo from the photo library.

    If you upload a photo:

    • It cannot have text or it will be rejected. This is federal law (section 508) requiring equal access to the same information on the image. 
    • Uploaded photos should be 2400w x 1400h and in a .jpg format
    • Low resolution images - or images with non-NSU logos will be rejected.

    Why can't my photo have text?
    Section 508 requires equal access to the same information within reason.
    If a person is visually impaired, their screen reader will not be able to read text on an image to them. Therefore, they do not have access to the same information as others (unless the same information is also typed out on the webpage).  

    Since this would cause a substantial slow down in the back and forth - trying to get the user to retype the information in the events description, we are requiring photos have no text.

    In addition, photos from online sources require a license.  This spells out usage by the owner. 
    If the photos are of people, then we also need a release form. 

    Event Banner
    The other reason your image cannot have text is due to it becoming an event banner, as well as event thumbnail. 

    Photo Repository
    Navigate to the O drive and then to my Photo Repository folder.  See folders 2021 and early. These are cropped to be the same size as the banners on the NSU Website.  (NSU Faculty & Staff access only).

  • What happens once I submit an event?

    Once you submit your event:

    • You will recieve an email notification.
    • The event will go into the daily review queue for the Event Administrator to review and approve or reject.

    If your event is rejected, you will receive a notification through email.  Check the rejection to see what the issues were. Fix your submission and then resubmit.

  • Add Canceled, Postpones or Sold Out Notifications

    To cancel, postphone or add a sold out notification to your event > do the following:

    • Log your account at https://events.nsu.edu using your NSU email address and password.
    • Select your icon image in the upper right
    • Select Dashboard
    • Scroll down this page to:  Activity Feed > Events I'm Organizing
    • Select the Event
    • The event opens up in a new panel
    • Scroll down to the bottom to:  Event Tools
    • Cick the Edit Event button under the map

  • How do I edit an event I've submitted?

    To edit an event once it has been approved - do the following: 

    • Log your account at https://events.nsu.edu using your NSU email address and password.
    • Select your icon image in the upper right
    • Select Dashboard
    • Scroll down this page to:  Activity Feed > Events I'm Organizing
    • Select the Event
    • The event opens up in a new panel
    • Scroll down to the bottom to:  Event Tools
    • Cick the Edit Event button under the map

    Only events which have been approved are editable.  If your event is in the review queue, and you need it rejected > contact me at djones@nsu.edu.

  • Support Points of Contact

    Event Administrator:  Regina Lightfoot

    • Event related questions
    • Event posting questions
    • Approves events

    Event System Administrator - Debbie Jones

    • Troubleshooting
    • Adding/Changing Department Information
    • Adding/Changing Group Information
    • Embedding widgets in NSU Department Websites Request

  • Changes to groups, departments & locations

    If you want to add your group, department or a new location > please do the following:

    • Send the group, department or location name
    • Send me your Twitter link - if you have one
    • Send me your Facebook link - if you have one
    • Send a description of the group, department or location

    Send the information to me at djones@nsu.edu

     

  • Training Portal

    I have created a Training Portal on SharePoint for Faculty & Staff who are Event Administrators.

    Email me (Debbie Jones) at djones@nsu.edu if you have questions.

  • Training Times and Dates

    Training times and dates for assigned NSU Event Calendar Managers is posted to the NSU Events Calendar at https://events.nsu.edu. 

    You may click Follow on the Communications and Marketing page - for updates.