Skip to main content

COVID-19 Leave Options

Coronavirus (COVID-19) Update: Leave Options for the NSU Community

Leave Options Available for the NSU Community

* Denotes leave options available for those who must take time off for childcare needs

  • *Annual Leave – Paid time off that can be used by employees for any reason.
  • *Compensatory Leave (DHRM Policy 3.10) - Accrued compensatory leave may be used to provide time off from work for any purpose.  Compensatory leave is leave that has been earned by an employee who is exempt from overtime. Exempt employees may earn compensatory leave for the following reasons:
  • (a) if they are required to work during an official university closing because they are designated as essential personnel;
  • (b) if they are required to work on a holiday; or
  • (c) if they are required to work more hours in a workweek than the agency head or their designee believes is reasonably expected for the accomplishment of the position’s duties.  
  • Family Medical Leave (DHRM Policy 4.20) – Eligible employees are entitled to up to 12 weeks of unpaid time off per year because of a serious health condition or that of an eligible family member. Eligible employees must have worked for at least 12 months in the past seven years and have worked for at least 1250 hours in the previous 12-month period to use this leave.  Family Medical Leave can be continuous time off, intermittent time off, or a reduced work schedule.
  • *Family Personal Leave (DHRM Policy 4.57) – Classified employees participating in the Virginia Sickness and Disability Program (VSDP) administered by the Virginia Retirement System (VRS) are eligible for this leave. Family/Personal Leave (F/P) may be taken at the discretion of the employee for any purpose (family, illness, attend a funeral, or other personal needs, etc.) provided the employee gives reasonable notice and his/her supervisor approves the absence.  
  • Leave Sharing (DHRM Policy 4.35) – This policy permits eligible employees who are in a Leave Without Pay (LWOP) status (i.e. have a zero leave balance) to receive income by using annual leave hours donated to them by other employees. This leave is designed to cover absences due to documented medical conditions. Full-time and part-time salaried employees in classified and “at will” positions are eligible for donations.
  • Public Health Emergency Leave (DHRM Policy 4.52) – This leave is intended for an illness related to a declared communicable disease threat. When applicable, all salaried employees are eligible for up to 80 hours of paid leave per year to attend to their own medical condition or that of an immediate family member residing in an affected area. At agency discretion, wage employees may also use public health emergency leave but cannot use more leave than the number of work hours normally scheduled per week.  The employer reserves the right to require documentation to confirm the diagnosis of a communicable disease from a medical authority.
  • Sick Leave (DHRM Policy 4.55) - This leave provides full-time employees with paid leave from work for reasons related to their own health or the care of an immediate family member that is ill.     
  • Short-term Disability Leave (DHRM Policy 4.57) This leave provides eligible employees with replacement income for a maximum of 125 workdays at 60%-100% based on the employee’s date of hire, date of re-hire, and/or total months of service.  Short-term disability benefits shall commence after the expiration of a seven (calendar) day waiting period for eligible employees.

Staff and faculty may visit https://payline.doa.virginia.gov for a summary of their leave balances.