Student organizations and groups may be established at the University for any legal purpose, provided these groups do not discriminate with regard to race, creed, color, religion or national origin. Affiliation with an extramural organization shall not, in itself, disqualify the institutional branch or chapter from institutional privileges.
Becoming an Official Organization
A group shall become an official campus organization when formally recognized by the Office of Student Activities, the New Student Organization Approval Committee and the Vice President for Student Affairs. Groups seeking such status shall proceed as follows:
- Prepare and submit a New Student Organization Application, two (2) copies of the group’s constitution stating its purpose and objectives, and the names, student numbers, and contact information of proposed officers to the Office of Student Activities (OSA) for approval. If approved, the OSA will then forward the information to the New Student Organization Approval Committee (NSOAC) for approval. (Organizations that do not require a constitution must include a statement of purpose and objectives with the application.)
- If the NSOAC approves the organization, the application, constitution, and supporting materials, its recommendations are forwarded to the Dean of Students for approval.
- Written notification of the Dean of Students’ action shall be given, in writing, to the Director of Student Activities.
- Copies of the written approval and the organization’s approved constitution shall be distributed to the NSOAC, the organization’s advisor and the Dean of Students by the Office of Student Activities.
- If the Dean of Students approves the organization for official recognition, the organization must then formally register with the Office of Student Activities.
Please note the following:
Student organizations that have been approved by the Dean of Students and wish to use the University’s name, facilities, or property to solicit thereon must submit a completed Student Organization Registration Form prepared by the organization’s advisor within the first three weeks of the fall and spring semester. The registration form is available on the Student Activities website. Registration is effective from the date of receipt and approval by the Office of Student Activities until the end of the semester. Student organizations must maintain a minimum of ten (10) members to be recognized and considered active. The Office of Student Activities, upon receipt of a written request, however, may make exceptions for the organization and its advisor. All organizations that conduct membership intake must belong to either the National Pan-Hellenic Council or the Council of Independent Organizations.
Membership in student organizations shall be limited to currently enrolled NSU students, faculty and staff of the university, except honor, leadership or recognition societies which may include other persons as provided for in their national constitutions, and in keeping with the educational objectives of the university. Membership in student organizations shall be open to any student who is willing to subscribe to the stated aims and meet the stated objectives of the organization and the university.
The Office of Student Activities is responsible to the Director of Student Activities for the supervision of student organizations and activities with the exception of the Student Government Association, which, along with an advisor, is supervised by the Dean of Students.
All student organizations are required to have at least one faculty or staff advisor who works closely with the organization and serves as its immediate liaison with the Office of Student Activities. Organizations are also strongly encouraged to have co-advisors who will work with the advisor and assume responsibilities in the advisor’s absence. Organizations must submit names of the advisor(s) to the Office of Student Activities, which will obtain clearance/approval from the Director of Student Activities.
An advisor (co-advisor) is herein defined as “any member of the faculty or staff whose duty shall be to counsel and advise the organization and its officers in carrying out the purpose of the organization.”
The advisor(s) are required to: be available to meet with the members of the organization at regular and/or specially called meetings; be present at all activities; and advise the organization on procedural matters, university, local and state policies, rules and regulations, and see that members adhere to same. Advisors must approve all activities of the organization(s) which they advise
Officially Recognized Student Organizations
In order for a student organization to maintain its status as an officially recognized organization, the following conditions must be met:
- Student organizations must maintain a minimum of ten (10) members to be recognized and considered active. The Office of Student Activities, upon receipt of a written request, however, may make exceptions for the organization and its advisor.
- A current copy of Organizational Constitution and By-Laws must be on file in the Office of Student Activities. An amended or revised constitution must be submitted to the Office of Student Activities for approval.
- A listing of new officers must be submitted to the Office of Student Activities within three (3) weeks of their election.
- The Organization must complete the annual registration renewal process each fall semester. The organization must be registered to conduct activities. The Office of Student Activities will not recognize student organizations that have failed to meet the conditions for maintaining status.
- The student organization will be deactivated if the conditions listed above are not satisfied.
- The organization may request to be returned to active status once it has met the necessary qualifications.
- If a recognized fraternity, sorority, or student organization is in a state of deactivation for any reason for a period of at least two (2) consecutive years, the Office of Student Activities will withdraw recognition from the organization.