| PPM Policies & Procedures|
Use of Leave Time for Classified Employees in Grant Funded Positions. This policy states that during the final stages of the sponsored program, the employee must take all annual leave down to the very minimum prior to the ending date of the sponsored program. (Please see Policy 35 for the complete policy.)
Time and Effort Reports (TER)
The Federal Office of Management and Budget (OMB) Circular A-21 requires universities to document 100% effort of employees paid from federal funds. GCFMU manages this process through the use of Time and Effort Reports.
Program Management Issues
Some sponsored projects may generate gross income as a result of the award. Program income includes, but is not limited to: income from fees for services performed, the sale of commodities or items fabricated under an award, license fees, royalties on patents and copyrights, and interest on loans made with award funds. Interest earned on advances of federal funds is not considered program income. Except as otherwise provided in federal awarding agency regulations or the terms and conditions of an award, program income does not include the receipt of principal on loans, rebates, credits, discounts, or interest earned on any part thereof. Program income should be treated in accordance with NSU’s Program Income Policy.
For continuation or renewal proposals most sponsors require an estimate of unexpended funds and reserve the right to approve the use of those funds for future budget periods. This should be discussed with OSP staff well in advance of a resubmission to determine whether a carry forward request or a no-cost extension is more appropriate.
No Cost Extensions
The OSP encourages all PI/PDs to complete work under their agreement in a timely manner. Therefore we expect all work to be completed within the time specified in the award agreement, however, if the PI/PD needs additional time to complete the work outlined in the proposal a request to extend the project period should be completed. The request should come from the PI/PD in writing or by e-mail to the OSP. Under the Federal Demonstration Partnership (FDP), a request for a no-cost extension under all participating Federal agencies (except the Office of Naval Research), may be approved by the OSP. OSP must notify the sponsor at least ten (10) days prior to the expiration of the award and therefore requires the departmental request at least fifteen (15) days prior. The OSP will notify the sponsor of the extension if approved.
The University has adopted an Intellectual Property Procedures policy. The Intellectual Property Procedures can be downloaded for review.
Guidelines and Regulations Governing Federal Grants and Contracts
In addition to those items listed above, federal regulations contain provisions for carryover funds, procurement of general support services, insurance on federally owned equipment, public information service costs, publication costs, renovation expenses, and patent costs, among others. The following list contains agency links for specific guidelines that govern University grants and contract.
NIH Guide to Grants and Contracts
OMB Circular A-21, Cost Principles for Educational Institutions
OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments
OMB Circular A-122, Cost Principles for Non-Profit Organizations
OMB Circular A-102, Grants and Cooperative Agreements with State and Local Governments
OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations
Federal Acquisition Regulations (FARs)
Dept of Energy Acquisition Regulation (DEAR)(Searchable Electronic Site)
Ed Dept Grants Admin. Regulations (EDGAR)
FDP Federal Regulations
PHS Grants Policy Statement (NIH Grants Policy & Guidance)
NSF Grants and Agreement Conditions
Code of Federal Regulations (Annual Edition) and Electronic Code of Federal Regulations