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Office of Sponsored Programs
Seeks, Pursues, Solicits & Manages Research Funding

Personnel Issues

The University encourages appropriate and properly sanctioned faculty creative and professional activity that may result in supplemental compensation. Such appropriate activities include, but are not necessarily limited to research, professional consulting, invention, and technical or professional innovation. The defining characteristic of these activities is that they are supported by funds outside of Education and General (E&G) money.

Policy 35

The Federal Office of Management and Budget (OMB) Circular A-21 requires universities to document 100% effort of employees paid from federal funds. GCFMU manages this process through the use of Time and Effort Reports.

Time and Effort Reports

The Federal Office of Management and Budget (OMB) Circular A-21 requires universities to document 100% effort of employees paid from federal funds. GCFMU manages this process through the use of Time and Effort Reports. Guidelines / Policy

Program Management Issues

Program Income
Some sponsored projects may generate gross income as a result of the award. Program income includes, but is not limited to: income from fees for services performed, the sale of commodities or items fabricated under an award, license fees, royalties on patents and copyrights, and interest on loans made with award funds. Interest earned on advances of federal funds is not considered program income. Except as otherwise provided in federal awarding agency regulations or the terms and conditions of an award, program income does not include the receipt of principal on loans, rebates, credits, discounts, or interest earned on any part thereof. Program income should be treated in accordance with NSU’s Program Income Policy.

Unexpended Funds
For continuation or renewal proposals most sponsors require an estimate of unexpended funds and reserve the right to approve the use of those funds for future budget periods. This should be discussed with OSP staff well in advance of a resubmission to determine whether a carry forward request or a no-cost extension is more appropriate.

No Cost Extensions
The OSP encourages all PI/PDs to complete work under their agreement in a timely manner. Therefore we expect all work to be completed within the time specified in the award agreement, however, if the PI/PD needs additional time to complete the work outlined in the proposal a request to extend the project period should be completed. The request should come from the PI/PD in writing or by e-mail to the OSP. Under the Federal Demonstration Partnership (FDP), a request for a no-cost extension under all participating Federal agencies (except the Office of Naval Research), may be approved by the OSP. OSP must notify the sponsor at least ten (10) days prior to the expiration of the award and therefore requires the departmental request at least fifteen (15) days prior. The OSP will notify the sponsor of the extension if approved.

Intellectual Property
The University has adopted an Intellectual Property Procedures policy. The Intellectual Property Procedures can be downloaded for review.

Scholarly activities may result in the creation of research papers, books, inventions, computer software, and musical scores, articles for magazines and journals, and new technologies. These creative works are defined as intellectual property. At some point, these intellectual properties may have value for the owner(s) and should be protected under the appropriate patent or copyright laws. Intellectual Property Procedures

Federal Grants & Contracts Guidelines and Regulations

In addition to those items listed above, federal regulations contain provisions for carryover funds, procurement of general support services, insurance on federally owned equipment, public information service costs, publication costs, renovation expenses, and patent costs, among others. The following list contains agency links for specific guidelines that govern University grants and contract.