01.001: Formulating and Issuing a University-Wide Policy - pdf
Policy Format - doc
It is Norfolk State University’s policy to document and communicate official policy statements in a consistent format throughout the University. All official policy statements will be published and distributed on the Web, at http://www.nsu.edu/president/policies/index in addition to retaining hard copies in respective policy and procedure manuals. New policy statements, and revisions to existing statements, will be issued when necessary.
Every policy must fall within the jurisdiction of an executive area. Deleted policies, i.e. policy sought to be repealed, and procedures must be repealed as described in the Procedures section below. This policy applies only to University-wide policies subject to approval by the Executive Cabinet and heads of executive areas. Board of Visitor’s policies will be identified as such and codified through a process to be promulgated by the Board.
This policy establishes guidelines for the initiation, review, approval, and publication of Norfolk State University policies. These guidelines also provide for on-going review, modification, and elimination of existing policy and procedures.
Procedures It is important to understand what constitutes a University-wide policy and University operating procedures.
What is a University-wide Policy?
A University-wide policy is defined by all of the following criteria:
- It has broad application throughout the University.
- It helps ensure compliance with applicable laws and regulations, promotes operational efficiencies, enhances the university's mission, or reduces institutional risks.
- It mandates actions or constraints and contains specific procedures for compliance, and articulates desired outcomes.
- The subject matter requires university president and/or executive officer review and approval for policy issuance and major changes.
Policy verses Operating Procedure
Policy versus Operating Procedures For those who merely need to know the university’s policy on a given question, the “Policy Statement” and the “Reason for Policy” on the first page of each document can easily be excerpted to fulfill that need. However, the official versions of university policies will also include the operating procedures.