|
PPM Policies & Procedures
Personnel Issues
Program Management Issues
Policy 35
Use of Leave Time for Classified Employees in
Grant Funded Positions
This policy states that during the final stages of the sponsored program, the
employee must take all annual leave down to the very minimum prior to the ending
date of the sponsored program. (Please see Policy 35 for the complete policy)
Time and Effort Reports (TER
The Federal Office of Management and Budget (OMB)
Circular A-21 requires universities to document 100% effort of employees paid
from federal funds. GCFMU manages this process through the use of Time and
Effort Reports.
NSU Policy Guidelines for Faculty/Staff Intra/Extra University Supplemental
Compensation
University Policies & Procedures No. 15 Office of Sponsored Programs
Program Income
Some sponsored projects may generate gross income
as a result of the award. Program income includes, but is not limited to:
income from fees for services performed, the sale of commodities or items
fabricated under an award, license fees, royalties on patents and copyrights,
and interest on loans made with award funds. Interest earned on advances of
federal funds is not considered program income.
Except as otherwise provided in federal awarding
agency regulations or the terms and conditions of an award, program income does
not include the receipt of principal on loans, rebates, credits, discounts, or
interest earned on any part thereof. Program income should be treated in
accordance with NSU’s Program Income Policy.
Unexpended Funds
For continuation or renewal proposals most
sponsors require an estimate of unexpended funds and reserve the right to
approve the use of those funds for future budget periods. This should be
discussed with OSP staff well in advance of a resubmission to determine whether
a carry forward request or a no-cost extension is more appropriate.
No
Cost Extensions
The OSP encourages all PI/PDs to complete work under
their agreement in a timely manner. Therefore we expect all work to be
completed within the time specified in the award agreement, however, if the
PI/PD needs additional time to complete the work outlined in the proposal a
request to extend the project period should be completed. The request should
come from the PI/PD in writing or by e-mail to the OSP.
Under the Federal Demonstration Partnership (FDP),
a request for a no-cost extension under all participating Federal agencies
(except the Office of Naval Research), may be approved by the OSP. OSP must
notify the sponsor at least ten (10) days prior to the expiration of the award
and therefore requires the departmental request at least fifteen (15) days
prior. The OSP will notify the sponsor of the extension if approved.
Intellectual Property
The University has adopted an Intellectual Property
Procedures policy. The Intellectual Property Procedures can be downloaded for
review.
The agreement can be pulled in word format.
The agreement can be pulled in PDF format.
In addition to those items listed above, federal
regulations contain provisions for carryover funds, procurement of general
support services, insurance on federally owned equipment, public information
service costs, publication costs, renovation expenses, and patent costs, among
others. The following list contains agency links for specific guidelines that
govern University grants and contract.
NIH Guide to Grants and Contracts
A-21, Cost
Principles for Educational Institutions (10/1/97)
A-87,
Cost Principles for State and Local Governments (5/4/95, amended 8/29/97)
A-122, Cost
Principles for Non-Profit Organizations (5/19/98)
A-102,
Grants and Cooperative Agreements with State and Local Governments (10/7/94,
amended 8/29/97
A-110,
Uniform Administrative Requirements for Grants and Agreements with Institutions
of Higher Education, Hospitals, and Other Non-Profit Organizations (11/19/93,
amended 9/30/99)
A-133,
Audits of States, Local Governments, and Non-Profit Organizations (6/24/97)
Federal
Acquisition Regulations (FARs)
Dept of Energy Acquisition Regulation (DEAR)
Ed Dept
Grants Admin. Regulations (EDGAR)
FDP
Federal Regulations
PHS Grants Policy
Statement
NSF Grants and Agreement
Conditions
Code of Federal Regulations
Federal Register
|
