A complete Faculty-led Study Abroad Program Proposal consists of the following:

1. Faculty led Study Abroad Program Proposal Form
Faculty led Study Abroad
2. Program Budget Form

3. Tentative Program Itinerary

4. Program Design Statement which addresses the following:
   

• Program and course objectives, including rationale for location you have chosen
• Tentative daily itinerary, including excursions and site visits. Differentiate program time from “free time”. Mark as “Draft Itinerary as of Sept __”.
• Degree of immersion in culture and language at site
• Intentions for program promotion and predeparture preparation of students
• Overview of how safety, health, and security will be managed on your program (e.g. Where can student receive health care, How will accommodation and local transportation be handled with safety in mind?) Identify risks associated with your program site and activities and how you will manage that risk. o Description of housing arrangements for partiIPants and leaders (it is recommended that faculty leaders be housed with or nearby partiIPants and if housed at separate location, explain why that is.)
• Summary of faculty expertise and experience that is relevant to the program
• Clarify the role all NSU faculty/staff going with the program, especially but not only, those included in the program budget. Who is the program leader (ultimate responsible party, and typically there for the duration of the program)? Who will be instructor of record for any NSU-taught course? If other NSU faculty/staff are associated with your program abroad, what is their role?
• Other items of note, with consideration for the following IPAC evaluation criteria.

Guidelines for Establishing Memoranda of Understanding

Members of the university community interested in establishing international partnerships that require a Memorandum of Understanding (MOU) should follow the procedures outlined below. MOUs generally encompass faculty, student, and staff exchanges, or collaborative research and teaching projects between Norfolk State University and one or more international institutions. For procedures regarding contractual agreements with other types of international organizations (government agencies, NGOs, forprofit corporations, tour operators, etc.), please contact the Office of International Programs.

1. Establishment Of Memoranda Of Understanding
1. Meet with IP staff to discuss tentative form and scope of the international relationship and activities.

Topics for discussion may include:

• Program destination and design compared to existing MOUs and partnerships
• ReIProcity (imbalance of exchange partiIPants)
  Safety
• Academic scope (disIPline specific vs. university wide)
  Sustainability
• Program administration
  • Student Exchange (responsible parties for faculty leadership, recruitment, application processes, course equivalencies, etc).
  • Faculty & Staff Mobility (salary, support, housing, transportation, living expenses, hosting, logistics, etc)
  • Other activities (resources, expectations and responsibilities)
2. Submit to OIP a brief memo that includes the following: a. A brief description of partnership (a paragraph) b. Signatures of Department Chair/Unit Head and Dean/Vice Chancellor
3. Obtain from IP the template MOU and finalize a draft agreeable to all parties. OIP will assist in editing the memorandum for individual programs that deviate from the standard template. MOU versions that deviate from the template must be approved by University Legal Counsel and OIP before signing.
4. Obtain appropriate signatures for final MOU. MOUs will be signed by the NSU Provost, or his or her designee, and the designated authority of the partner institution.
5. Two originals of MOUs will be signed. One will be kept on file at OIP. The other will be sent to the partner institution. Copies may also be kept on file in the main offices of the units that initiated the MOU.

 

2. Renewal Of Memoranda Of Understanding
   
   Upon expiration of an MOU (usually after five years), the staff of the International Programs, in cooperation with the appropriate NSU unit as needed, will review the agreement and ascertain the level of interest from all parties for renewal. If all parties are interested in continuing the collaboration, an addendum to the original MOU shall be signed by the authorized representatives that agree to extend the length of the contract. Items to examine while considering the renewal of an MOU may include:
   
   
   • Number of partiIPants on a program over the last five years.
     significant imbalance on any exchange agreement.
   • lack of responsiveness from the foreign university international or academic office
   • Lack of support for our students in securing housing, appropriate classes, and providing orientation.
   • Recommendation from the appropriate NSU units originating the program.
    

3. Terminating Memoranda Of Understanding
   
   The staff of the International Programs, in cooperation with the appropriate academic unit as needed, will recommend program termination. Programs will be recommended for termination if one or more of the abovementioned bulleted conditions exist. Documents pertaining to the termination of a program will be signed by the NSU Provost or his or her designee. OIP will keep the International Programs Advisory Committee apprised of Establishment and Termination of MOUs.