Draft Committee Meeting Minutes - August 29, 2002

BOARD OF VISITORS
Buildings & Grounds Committee
December 12, 2002
President's Conference Room
8:29 a.m. - 9:49 a.m.

MINUTES (draft)

Mr. David Robertson, Esq., Chair, called the meeting to order at 8:29 a.m. Roll call indicated that the following Committee members were in attendance and that a quorum was present.

Committee Members Present:

Mr. David Robertson, Esq., Chair
Mr. Michael Ball
Dr. Alvin Bryant, Rector, Ex-Officio
Cpt. Fred Garner
Mrs. Viola Madison-Foreman

Committee Members Absent:

Dr. Caspa Harris, Jr.

Members of NSU Staff Present:

Dr. Marie McDemmond, President
Mr. Edward Jolley, Jr., Vice President for Finance and Business
Mr. Patrick Kelly, General Counsel
Mr. Ray Wharton , Director, Physical Plant
Mr. Thomas Dawes, Director, Community and Outreach Services
Mr. Robert Askew, Director, Center for Entrepreneurship
Mrs. Karla Johnson, Executive Assistant to the President and Legislative Relations
Mrs. Charolette Horsey, Recorder

1. Approval of Minutes

Mr. Garner motioned, seconded by Mrs. Madison-Foreman and unanimously voted by the Committee to approve the minutes of the August 29, 2002 Buildings and Grounds Committee meeting.

Mr. Jolley stated that the City Planning Office has asked us to update our Campus Master Plan. Specifically the verbiage in the last paragraph needs to be updated. This verbiage pertains to the RISE Center and the location for the proposed Residential Hall. Mr. Jolley presented two scenarios for the Master Plan. One with the hospital acquisition and one without the hospital acquisition. The plans reflected the proposed development of a residence hall and the RISE Center current plan.

Cpt. Garner motioned, seconded by Mr. Ball and unanimously approved by the Committee to adjourn and reconvene in closed session, as permitted by Section 2.2-3711.A.3 and 6 of the Code of Virginia, for the purpose of discussing the acquisition of real property by the University, specifically property currently owned by the City of Norfolk.

The Buildings & Grounds Committee having reconvened in open session, took roll call vote on certification that (1) only public business matters lawfully exempted from open meeting requirements, and (2) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board. Any member of the Committee who believed that there was a departure from the requirements as stated above, shall so state prior to the vote, indicating the substance of the departure that in his, or her judgment has taken place.

Committee members who certified the motion:

Cpt Garner motioned, seconded by Mr. Ball and unanimously voted by the Buildings and Grounds Committee to approve the revised Campus Master Plan.

Mr. Askew and Mr. Jolley gave an update on the RISE Center. Dr. McDemmond gave some background information on the possibility of E²F building the RISE Center rather than waiting for the State to build it because it could possibly take four years or more for the State to build. Dr. McDemmond stated that she does not want RISE II to be built before RISE I. Mr. Jolley explained the Language in the Language Amendment 2003.

Mr. Jolley gave a PowerPoint presentation on the Residence Hall Project. This presentation included a rendering of what the outside of the Residence Hall would look like and a layout of the room design.

Mr. Jolley gave an update on the Performance Contract Project. Mr. Jolley stated that we have selected ESG (Energy Systems Group) for this project and have contracted with a third-party contractor, 2RW. This third-party contractor will do a verification of savings. There are several buildings under evaluation.

Mr. Jolley gave an update on the addition and the renovation of the Student Union Building. Mr. Jolley stated that Mrs. Lowe, Assistant Vice President for Student Affairs, Student Government leadership and various other potential occupants of the facility have been brainstorming and meeting to get everyone’s wish list for the facility and they have come up with two scenarios. Mr. Jolley stated that they are working with them to fine tune the project.

Dr. McDemmond gave an update on the Marshall Avenue Property. Dr. McDemmond stated that the Foundation Board has approved selling the property to NRHA to tear it down and then they will give it back to the Foundation. Dr. McDemmond stated that Mr. Dawes will buy the property back from the Foundation once the facility is torn down and then construct three single family houses on the property through the HUD Grant. Dr. McDemmond stated that the City will not allow multiple houses to be built there. Dr. McDemmond also stated that Pat Kelly believes that we need to have the property transferred to them for making sure that we have no liability either the Foundation or the University in case someone is injured in tearing it down.

There being no further business the meeting was adjourned at 9:49 a.m.

	Respectfully submitted,
	_______________________________
	Edward B. Jolley, Jr., CPA Vice President, Finance and Business
	_______________________________
	David Robertson, Esq., Chair Buildings & Grounds Committee

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