Committee Meeting Minutes - August 29, 2002

BOARD OF VISITORS
EXECUTIVE COMMITTEE MEETING
President's Conference Room
August 29, 2002

MINUTES

The Rector called the meeting to order at 6:00 p.m. Roll call indicated that the following Executive Committee members were in attendance and that a quorum was present.

Committee Members Present:
Dr. Alvin Bryant, Rector
Mr. David Robertson, Secretary
Ms. Delores Archer
Mrs. Teresa Carrington
Dr. Caspa Harris

Committee Members Absent:
Mr. Alfred Austin, Vice Rector

Other Board Members Present:
Mr. Willie Brown
Mr. Jack Ezzell
Cpt. Fred Garner
Mr. Colvin Gibson
Mrs. Viola Madison-Foreman

Other Board Members Absent:
Mr. Michael Ball
Mrs. Maria Ortiz

Members of the NSU Staff Present:
Dr. Marie McDemmond, President
Mrs. Karla Johnson, Executive Assistant to the President and Agency Liaison
Mr. Patrick Kelly, General Counsel
Mrs. April Allbritton, Office Manager

1. Approval of the Minutes

Mrs. Carrington motioned, seconded by Mr. Robertson and unanimously voted by the Executive Committee to approve the Executive Committee minutes for May 9, 2002.

2. Action Item

Resolution Reaffirming University and State Reimbursement Policy - Dr. Bryant stated the Board should reaffirm its commitment and obligation to follow university and state policies, specifically fiscal polices relating to travel expenses.

Dr. Harris motioned, seconded by Mrs. Madison-Foreman and unanimously voted by the Executive Committee to approve the Resolution Reaffirming University and State Reimbursement Policy.

3. Discussion Items

Election of Officers — By-laws — Dr. McDemmond stated that newly-appointed board members are not afforded the opportunity to elect officers nor can members, who may be reappointed, be nominated for office since the Board's annual election is held in December, two months prior to the Governor's appointments in February. Dr. McDemmond asked the Board to consider revising the By-laws to change the month of the annual election from December to May, thus allowing all Board members to become eligible.

Dr. Bryant asked the By-laws Committee to consider Dr. McDemmond's recommendation and to report to the Board in December. Mrs. Carrington is Chair of this Committee.

Appoint Nominating Committee — Dr. Bryant appointed Mrs. Carrington as Chair of the Nominating Committee. He stated that Mrs. Carrington previously-served as Rector and would be instrumental in this task. Dr. Bryant appointed Mr. Robertson and Ms. Archer to serve as Committee members. The Committee is scheduled to report at the December Board meeting.

Appoint Committee to Develop Board Policies and Procedures — Dr. Bryant stated that the Audit Committee plans to make a recommendation to the full Board tomorrow relating to travel. He asked Dr. Harris as Chair of the Audit Committee to develop a policy on Board travel.

4. Closed Session

Mrs. Madison-Foreman motioned, seconded by Dr. Harris and unanimously approved by the Executive Committee to move to adjourn and reconvene in closed session, as permitted by Section 2.2-3711.A.1 of the Code of Virginia, for the purpose of discussing and evaluating the performance of President.

The Executive Committee having reconvened in open session, took roll call vote on certification that (i) only public business matters lawfully exempted from open meeting requirements, and (ii) only such public business matters as were identified in the motion by which the Executive Committee closed meeting was convened were heard, discussed or considered in the meeting by the Committee. Any member of the Committee who believed that there was a departure from the requirements as stated above, was asked to so state prior to the vote, indicating the substance of the departure that in his or her judgment has taken place.

Committee members who certified the motion:

Mrs. Madison-Foreman motioned, seconded by Ms. Archer and unanimously voted by the Board to approve the President's Informal Evaluation Report as prepared by the Ad-Hoc Committee with two changes as agreed upon to be reflected in the final document for signature.

Dr. Bryant motioned, seconded by Mr. Robertson and unanimously approved by the Board to hold a Special Board Meeting on Wednesday, October 9, 2002 at 2:00 p.m. with the following agenda items:

1. Advancement Report
2. Budget Reduction Update
3. President's Annuity

5. Other Business

No other business was brought before the Committee.

6. Adjournment

There being no further business, the meeting was adjourned at 7:20 p.m.

	Respectfully submitted,
	_______________________________
	Karla C. Johnson, Executive Assistant to the President and Agency Liaison

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