Virginia Beach Higher Education Center

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VBHEC Room Reservation

Room Use Guidelines

Use of the facility by an outside agency is permitted under specific guidelines in accordance with the University’s educational mission. As you complete the media and room request form, please consider the following guidelines below. 

  Room Reservation Form

Access

The VBHEC follows the regular academic calendar. Regular semester operating hours are Monday through Friday: 8a.m. to 10p.m. Saturday: 8a.m. to 5:30p.m. Event organizers are permitted to enter the building for set-up purposes one-half hour prior to regular schedule opening. Room assignments are posted on plasma display monitor located at the front entrance across from the administration area.

Parking

Parking is decal controlled. Arrangements may be made with Parking Services, Johnnie Hendrickson (757) 368-4138. Lot 3 is reserved for special events participants. Follow the “Special Events” signs to lot 3 to avoid a ticket.

Room Use

If you need to reconfigure the seating for your event, you may as long as you return the room to its original seating configuration at the conclusion of each daily session. Please keep the doors closed during the event as courtesy to other center users. Our students are subject to exams at any time, so we ask that you keep the noise level to a minimum. Please do not congregate in the hallways or in the lobby area. Disruptive behavior, especially when it interferes with the educational opportunities of other students, will not be tolerated.

Prior to leaving please erase the whiteboard, push the chairs in, remove all program materials such as flip chart pages, place the A-V cart in the corner of the room, pull the overhead screen up, and return the lectern to the instructor’s table at the front, center of the room. See staff member at the IRC desk, room 146, to request housekeeping staff assistance.

Audio / Visual Equipment

Computer lab space requires an NSU Faculty sponsor and is coordinated with Dr. Howard Kinlaw, Technology Manager (757) 683-4158 or by email at hkinlaw@nsu.edu . Please identify your request for audio-visual equipment needs on the Room Request form, as some of the classrooms have media installed. We also have a limited number of items available on a first come, first serve basis.

Catering

Waves Café’ has an exclusive contract to provide all food and beverages. Please contact Gail Selph, Waves Manager, (757) 368-4140 to make arrangements. The back-up contact is Larry Hogge (757) 683-3426. Please allow adequate time to set up and clean up for each session, especially if you are having refreshments.

Telephone / Photo Copier

Pay telephones are located in the lobby for use by participants. Please understand that the desk phones are for university business only. There is a pay photo copier available at the IRC, and the cost is 10 cents per copy.

Vending Machine

Vending machines are located near the lounge area (through the double doors) on the first floor on the Princess Anne Road side of the building. For assistance, please see staff at IRC, room 146.